Behind the Scenes in Ottawa: A Full-Scale 8-Hour Live Stream Production
Live Stream Production by Spence Media Group
On November 4th, 2025, Spence Media Group delivered a full-day 8-hour live stream production in Ottawa, supporting a hybrid event that brought together over 400 in-person attendees and more than 100 virtual audience members across Canada and beyond. Our team spent three full days onsite—setup, event day, and tear down—ensuring a seamless, professional broadcast experience from start to finish.
This project showcased the full strength of SMG’s multi-camera video production, live streaming, hybrid event management, and post-production editing capabilities.
A Multi-Camera Production Built for Impact
To capture every moment with clarity and cinematic precision, we deployed a three-camera setup:
- Two PTZ cameras for smooth, remote-controlled movement and dynamic stage coverage
- One dedicated interview camera used to capture 11 professional interviews throughout the day
This combination allowed us to create a polished, broadcast-level live stream experience with fluid angles, tight shots, and wide context when needed.
Professional Audio for Both Stage & Studio
High-quality audio is the backbone of any successful live stream. For this event, we implemented a full audio ecosystem:
- 1 lectern microphone
- 4 wireless handheld microphones for panellists and presenters
- 2 audience microphones for Q&A interaction
Interview Audio
- A boom microphone was used to capture clean dialogue and natural room ambience, helping us create immersive, documentary-style interview segments.
- All microphones were mixed live to ensure crystal-clear sound for both in-person attendees and the virtual audience.
Presentation, Projection & Live Integration
A major component of the event involved integrating multiple presentation elements in real-time:
- We operated all PowerPoint decks throughout the day.
- Presenters were also given a wireless click-through device, allowing them full control of their slides.
- The content fed directly into the main projectors and a confidence monitor, giving speakers real-time visibility of their slides.
On the live stream, viewers saw:
- Live camera feeds
- Presentation slides
- Picture-in-picture layouts
- Remote presenters joining via Zoom
- Real-time switching and transitions
Everything was synchronized for a clean, professional hybrid event experience.
Seamless Hybrid Integration with Remote Presenters
Several speakers joined remotely through a dedicated Zoom connection. Our setup ensured:
- Remote presenters appeared on the projector screens in the venue
- Virtual viewers saw the same high-quality feed
- Remote speakers could see and hear the stage presenters and panels, creating a fully interactive hybrid environment
This level of integration required careful routing, live audio management, and multi-feed coordination—handled entirely by our production team.
Three Days of On-Site Work: Setup • Production • Tear down
A project of this scale requires planning and precision. Our team was onsite for:
Day 1 — Setup
- Full equipment load-in
- Camera placement and rigging
- Audio testing and microphone calibration
- Zoom integration and display testing
- Lighting adjustments
- Presentation mapping and operator workflow setup
- Full technical rehearsal
Day 2 — Live Production
- 8-hour multi-camera live stream
- Real-time audio mixing and switching
- Interview recording
- Presentation operation
- Zoom integration
- Live troubleshooting and support
Teardown
- Complete equipment breakdown
- Data backup and offloading
- Secure transfer of all video and audio assets
Post-Production: Polishing the Story
Following the event, our team produced a fully polished version of the live stream, enhancing the playback with:
- Clean cuts and transitions
- Corrected audio levels
- Graphic overlays
- Titles and lower thirds
- Integrated interview segments
- Colour correction and visual refinement
The result: a final playback that is more engaging, more accessible, and more informative than the original live broadcast.
Spence Media Group: Bringing Hybrid Events to Life
This Ottawa production highlights exactly what SMG is known for:
professionalism, reliability, and full-service video production that adapts to the needs of modern events.
From multi-camera setups to hybrid engagement, interviews, audio engineering, and post-production enhancement—we’re here to help you make your event unforgettable both in the room and online.
